2004
Minutes: May Jun
Jul Aug Sep
Oct Nov Dec
FIRST
MEETING
May
10, 2004
Friends
of the Longleaf Trace
The first meeting of the Friends of the Longleaf Trace, an
organization established to assist the Pearl & Leaf Rivers
Rails-to-Trails Recreational District Board of Directors, was called by
Micky Harrington as set out in a letter (attached hereto as Exhibit A), at
6:00pm May 10, 2004, in the Longleaf Room in the Gateway at Southern Miss
Building, 2895 West 4th St. Hattiesburg, MS.
The
first called meeting of the Friends of the Longleaf Trace was called to order
by Micky Harrington at approximately 6:15pm on Monday, May 10, 2004, in
Hattiesburg, MS in the Longleaf Room of the Gateway at Southern Miss Building
located at 2895 West 4th St. at which time the following members
were present:
Harry Halliwell
Drew Carter
Nancy Munn
Kevin Bates
Robert Welch
Micky Harrington
Elmer Beardshall
Babs Faulk
Bob Jefcoat
Leslie Farmer
Francis Farmer Herlon Pierce
Resource
providers present:
Herlon Pierce, Trail Manager
Bill Powe, Gateway Manager.
I.
New Business
- Herlon
Pierce, Trail Manager and Resource Provider, offered a draft copy of
proposed bylaws of the Friends of the Trace.
Certain additions to those bylaws were made, and by acclamation,
those members present adopted the bylaws of the Friends of the Trace.
A copy is attached hereto as Exhibit B
- Herlon
Pierce, Trail Manager and Resource Provider, provided a draft mission
statement of the Friends of the Trace, and following considerable
discussion and modification of the draft to exclude certain detailed
information, the statement was adopted by acclamation.
A copy is attached hereto as Exhibit C
- It
was noted by Mr. Harrington that the bylaws establishes a process for the
election of officers, and Mr. Harrington asked for nomination for the
office of president. Bob
Jefcoat nominated Micky Harrington. Babs
Faulk seconded the nomination, and after a call for further nominations,
and there being none, Micky Harrington by acclamation was elected as
President.
- President
Harrington asked for nominations for the office of vice-president.
Following a conversation, several members requested that Leslie Farmer
allow her name to be put in the nominations.
The nomination was seconded by Nancy Munn, and following a request
for additional nominations, and there being none, Leslie Farmer, by
acclamation, was elected as Vice-President.
- President
Harrington asked for nominations for the office of secretary.
Francis Farmer nominated Elmer Beardshall for the office of
secretary, and Babs Faulk seconded the nomination.
Following a call for additional nominations for office of
secretary, and there being none, Elmer Beardshall, by acclamation was
elected Secretary.
- A
conversation followed relative to the length of meetings, and it was
agreed by those present, that every effort will be made to limit meetings
to no more than one hour.
- It
was agreed by the members present that notification of meetings and or
other messages to the membership will be provided by e-mail where possible
and members are therefore requested to provide an e-mail address to Elmer
Beardshall.
- A
number of concerns and expressions were made, along with ideas for
activities for Friends of the Trace were informally discussed, and it was
agreed that specific suggestions to the Board of Directors and programs
and activities of the Friends of the Trace, would be brought forward in
future meetings.
II. Old
Business
None
III.
Adjournment
There being
no further business, the meeting was adjourned at 7:15pm by general consent
and acclamation.
Read and approved on this date, June 7,
2004
________________________
__________
President
Date
________________________
__________
Secretary
Date
FRIENDS OF THE LONGLEAF
TRACE
Minutes
Regularly
Monthly Meeting
June
7, 2004
The
regularly scheduled meeting of the “Friends of the Longleaf Trace” was
called to order by the President, Micky Harrington, at approximately 6:10pm on
Monday, June 7, 2004, in Hattiesburg, MS in the Longleaf Room of the Gateway
at Southern Miss Building located at 2895 West 4th St. at which
time the following members were present:
Micky Harrington, President
Drew Carter
Nancy Munn
Leslie Farmer
Herlon Pierce
Larry Sparkman
Audrey Morgan
Ed Crockett
Jim Moore
Guests:
Leaders of a New Century represented by:
Ms. Toshia McBride
Ms. Audrey Morgan
Mr. Larry Sparkman
Resource
providers present:
Herlon Pierce, Trail Manager
It was
noted by President Harrington that an agenda was not prepared for the first
meeting, as this meeting will be one to solicit ideas/suggestions for
consideration and to initiate and agenda.
I.
Approval
of Minutes: A
motion was made by Nancy Munn to approve the minutes of last months meeting as
read. A copy of the minutes of the May 10, 2004 meeting (first
meeting) of Friends of the Longleaf Trace was posted on the Trace web-site,
and a copy handed out to those present. The motion was seconded by Leslie
Farmer, and there being no further discussion, was unanimously approved.
II.
Recognition
of Guests: President Harrington recognized that guests were present
representing the current class 2004 of Leaders of a New Century.
Ms. Morgan presented an overview of the lighting project being planned
by the Leader of a New Century for the Longleaf
Trace between the Gateway and the 38th Avenue/7th
Street tunnel. The group
discussed their efforts to gain funding for the project and asked “Friends
of the Longleaf Trace” for their support of the lighting project and for
their advice and assistance with their funding efforts.
Mr. James Moore offered his assistance to the group in establishing a
funding solicitation scheme to use in securing funding through sponsors/etc.
The group accepted Mr. Moore’s offer and a meeting with Mr. Moore was
set for Tuesday June 8, 2004.
III.
New
Business: President
Harrington asked for ideas/suggestions from those members present which
follows:
a.
Ms.
Leslie Farmer moved that “Friends of the Longleaf Trace endorse and support
the lighting project and effort of “The Leaders of a New Century”. The
motion was seconded by Ms. Nancy Munn and was approved by acclamation.
President Harrington thanked the group for their support of and
interest in the Longleaf Trace
and improving the Trace for greater community use.
b.
A
request was made to improve sight distances at Highway, Street and Road
intersections, where possible. Action:
Trail Manager Herlon Pierce stated that his maintenance crew will
improve these intersections where reasonable possibly.
Mr. Pierce did note, however, that sight distance will be improved
where possible for those who obey the traffic laws and stop.
It was also pointed out that the District Staff is reviewing the
possibility of adding signal devices, subject to funding availability, at a
few of the intersections considered to be of high hazard, either because of
sight distance restrictions, approaching vehicle speed, or other. Additional
information will be provided to “Friends” at a future meeting.
c.
It
was noted that on occasion, kids have been observed loitering and pushing
rocks through the chain-link barrier over I-59 onto oncoming traffic.
A discussion followed expressing the danger such activity creates and
how to eliminate such activity. Action:
It was agreed that Trail Manager Herlon Pierce and Secretary Elmer
Beardshall will investigate the possibility of installing warning signs at
approaches on both ends of the bridge warning “No Stopping On Bridge”
and/or other appropriate signage, and report back to “Friends”.
d.
It
was pointed out that funds could possible be generated by installing donation
boxes on the trail. After
discussion it was agreed that due to the possibility of vandalism a box would
only be appropriate in areas of high visibility and should be serviced daily.
It was concluded that a trail donation box be designed and located at
the Gateway at Southern Miss with envelopes, serviced daily, and signs asking
that no donation be made 5pm to 7am. Action:
Trail Manager Herlon Pierce and secretary Elmer Beardshall to design a
donation box as discussed to be located convenient to the trace and the
Gateway at Southern Miss, and report back to “Friends”.
e.
It
was discussed the possibility of extending “Friends of the Longleaf Trace”
membership to families, businesses and corporations. Following a discussion, it was agreed that such memberships
should be considered and could be of great benefit to the organization and its
mission and activities.
Action: Ms Leslie Farmer agreed to look at possible classes of
membership and report her finding back to the “Friends”.
f.
It
was discussed the need for a Logo for “Friends of the Longleaf Trace”, it
was agreed that a design or designs will be considered. Action: Suggestions
are solicited from members and it was requested that Gateway Manager Bill Powe
seek the assistance of public relations and marketing experts through
Recreational Sports for a suggested design.
g.
It
was discussed the possibility of providing access to air for inflating bike
tires. After a discussion it was
agreed to look into the possibility of providing a trial air service at the
Gateway with maximum pressure of 50 psi, pressure limited due to the
possibility of over-inflating some tires.
It was also agreed that if possible, the service be provided through a
vendor. Action:
Trail Manager Herlon Pierce and Gateway Manager Bill Powe were asked to
determine if a vendor is available for this service, and report their findings
back to “Friends”.
h.
It
was reported that the first-aid boxes provided at the stations along the Trace
are without supplies. A
discussion was held relative to how to service the boxes and what supplies
should be provided. Action: Trail Manager Herlon Pierce agreed that he and his
employees will service the boxes if it can be agreed what supplies should be
made available. Ms. Leslie Farmer
offered to discuss the supply matter with Red Cross and report back to “Friends”.
i.
Trail
Manager Herlon Pierce asked “Friends” to consider taking over the sale,
editing and printing of the “USER ASSISTANCE AND TRAIL ROUTE MAP”
brochure. Action:
“Friends” to consider the matter.
j.
Trail
Manager Herlon Pierce asked “Friends” to consider possibilities for a sign
on the existing steel structure immediately west of the tunnel.
Action: Friends to
consider possibilities.
IV.
Next
Meeting-It was
pointed out that the regular July meeting will be on July 5, an immediately
follow the July 4th holiday. Ms.
Leslie Farmer moved that the meeting be moved to the second Monday, July 12,
2004, at the regular meeting time and place.
V.
Adjournment:
At 7:10 pm, Ms.
Leslie Farmer moved that the meeting be adjourned, Ms. Nancy Munn seconded the
motion and by acclamation the motion was approved.
Read and approved on this date, July 13, 2004
________________________
__________
President
Date
________________________
__________
Secretary
Date
FRIENDS
OF THE LONGLEAF TRACE
Minutes
Regularly
Monthly Meeting
August
2, 2004
The
regularly scheduled meeting of the “Friends of the Longleaf Trace” was
called to order by the President, Micky Harrington, at approximately 6:00pm on
Monday, August 2, 2004, in Hattiesburg, MS in the Longleaf Room of the Gateway
at Southern Miss Building located at 2895 West 4th St. at which
time the following members were present:
Micky
Harrington, President
Leslie Farmer, Vice President
Bob Gates
Elmer
Beardshall, Secretary
Herlon Pierce
Guests:
No guests present
Resource
providers present:
Herlon
Pierce
Bill Powe
I.
Approval
of Minutes: A
motion was made by Elmer Beardshall to approve the minutes of last month’s
meeting as read. A copy of the
minutes of the July 12, 2004 meeting of Friends of the Longleaf Trace was
posted on the Trace web-site, and a copy handed out to those present. The
motion was seconded by Leslie Farmer , and there being no further discussion,
was unanimously approved.
II.
Recognition
III.
New
Business
A
discussion was held relative to the need for an agenda for the future
meetings. It was agreed at this meeting to generally use the minutes of
the previous meeting as an agenda.
a.
As a
matter of information, Trail Manager Herlon Pierce reported that his crews
have completed opening site distance at highways, street and road
intersections along the trail. Mr.
Pierce also reported poisoning of broadleaf vegetation will begin next spring
in order to hopefully keep the site distance in good condition.
b.
As a
matter of information, Trail Manager Herlon Pierce reported that signs for the
I59 overpass warning “No Stopping on Bridge” along with the trail signs
“Keep Right” have arrived and will be installed in the near future.
c.
Secretary
Beardshall provided members with a copy of a recommendation to the Pearl &
Leaf Rivers Rails-to-Trail Recreational District Board of Directors for the
purchase of a donation box.
A copy of the recommendation
is attached as Exhibit A.
d.
Vice
President Leslie Farmer moved that the donation box recommended by Elmer
Beardshall be recommended to the Board of directors of the Pearl & Leaf
Rivers Rails-to-Trail Recreational District for installation at the Gateway at
Southern Miss Complex. The motion
was seconded by Secretary Elmer Beardshall and unanimously approved.
e.
As a
matter of information, Gateway Manager Bill Powe, reported that individuals in
the University Public relations and Marketing Departments are continuing to
work on the Friends Logo. Mr.
Powe expects this logo to be complete prior to the September meeting.
f.
As a
matter of information, Trail Manager Herlon Pierce reported that the District
has purchased a compressor for use at the Gateway Bike Shop in conjunction
with the bicycle Rentals. He
reported that as soon as the Bike Shop is outsourced, the compressor can be
relocated to the Southern Miss Station as equipped with two pressure
regulators ( one at 60 psi and one at 90psi) for purposes of users airing bike
tires.
g.
An
extended discussion was held relative to supplying first aid supplies for the
first aid boxes along the trail. Ms.
Leslie Farmer reported that she is continuing her effort to find the
appropriate mix of supplies and is also continuing her effort to find someone
willing to donate the necessary supplies.
Mr. Bob Gates offered to assist in this effort.
h.
As a
matter of information, Trail Manager Herlon Pierce and Gateway Manager Bill
Powe reported that it is their intention to proceed with the selling of ads
and with the printing of the User assistance and trail route map brochure.
i.
Trail
Manager Herlon Pierce reported that rather than producing a budget for Friends
fund 106 for the balance of FY2002-2003, a budget for FY2004-2004 will be made
to include advertising funds and printing of the User Assistance and Trail
Route Map.
j.
As a
matter of information, Trail Manager Herlon Pierce reported that he has no new
information relating to signs along I59 leading to the Longleaf Trace Gateway
at Southern Miss. Mr. Pierce
reported that he will write a letter from the Board of Directors indicating
support of the Friends organization to MDOT.
k.
Ms.
Leslie Farmer reported that the membership drive discussed in the previous
meeting will be delayed until the Fall, and at that time means and methods of
increasing “Friends” membership will be implemented.
l.
President
Harrington pointed out that frequently garbage and trash is scattered at the
Jackson Road Station from bags placed there by District Personnel.
Trail Manager Herlon Pierce noted that the University has been
requested to furnish a dumpster for this trash, and if the dumpster is not
provided, an elevated platform will be installed at the site for placing the
garbage. Gateway Manager Bill
Powe assured “Friends” that he will pursue the dumpster issue immediately.
m.
A
general discussion was held relative to water coolers not being available at
the Jackson Rd and Epley Stations in view of the fact the water coolers are
available at the other station. By
acclamation it was agreed to ask the Pearl & Leaf Rivers Rails-to-Trails
Recreational District Board of Directors to install water coolers at these
stations.
n.
Trail
manager Herlon Pierce asked that “Friends” consider the possibility of
sponsoring painted metal maps for installation in kiosks at each of the Trace
trailheads. Mr. Pierce reported
that he has received a cost of approximately $250.00 per map from Berry Signs.
Ms. Leslie Farmer discussed that possibility of selling sponsorships and or
advertisements for these maps. Ms.
Leslie Farmer moved that “Friends” pursue the possibility of providing
metal painted maps through sponsorships or advertisements. Mr. Beardshall
pointed out that the “Friends”
are being requested to provide a number of items that required fundraising and
the sell of sponsorships and or advertisements.
Following a discussion , Bob Gates seconded the motion to provide the
maps and the motion was carried.
I.
IV.
Adjournment: At
7:00 pm, Ms. Leslie Farmer moved that the meeting be adjourned, Mr. Elmer
Beardshall seconded the motion, and by acclamation the motion was approved.
Read and approved on this date, September 6th, 2004
________________________
__________
President
Date
________________________
__________
Secretary
Date
FRIENDS
OF THE LONGLEAF TRACE
Minutes
Regular
Monthly Meeting
September
13, 2004
The
regularly scheduled meeting of the “Friends of the Longleaf Trace” was
called to order by the President, Micky Harrington, at approximately 6:00pm on
Monday, September 13, 2004, in Hattiesburg, MS in the Longleaf Room of the
Gateway at Southern Miss Building located at 2895 West 4th St. at
which time the following members were present:
Micky
Harrington, President
Leslie Farmer, Vice President
Bob Gates
Elmer
Beardshall, Secretary
Herlon Pierce
Bob Jefcoat
Guests:
No guests present
Resource
providers present:
Herlon
Pierce
Sarah Moscript (representing Bill Powe who arrived after meeting began) Bill Powe (18:45)
I.
Approval of Minutes: A
motion was made by Elmer Beardshall to approve the minutes of last month’s
meeting as read. A copy of the
minutes of the August 2, 2004 meeting of Friends of the Longleaf Trace was
posted on the Trace web-site, and a copy handed out to those present. The
motion was seconded by Leslie Farmer, and there being no further discussion,
was unanimously approved.
II.
Recognition of new members or guests- none
present
III.
Business
a.
As a matter of
information, Trail Manager Herlon Pierce reported that the donation box
recommended by Friends to the Board of Directors was approved, has been
purchased and has been delivered. A discussion was held relative to its
location and a location was decided for the eastern most corner of the
landscaped area and immediately west of the entrance walkway to the Trail
Managers office.
b.
As a matter of
information, Trail Manager Herlon Pierce reported that the “Keep Right”
signs have been received and posted. The “No Stopping on Bridge signs have
also been received and posted but had a typographical error and the corrected
signs will be replaced by the vendor at no additional charge.
c.
As a matter of
information, Sarah Moscript presented several logo options for the Friends
organization developed by the University Marketing and/or Public Relations
Departments. It was agreed that
some modification is necessary and following a discussion, it was agreed that
Sarah will bring a revised logo suggestion to the October meeting.
d.
President
Harrington asked for information on the air service for bikes and Trail
Manager Herlon Pierce reported that the District has purchased an air
compressor; however, the compressor is in use with bicycle rentals, which
hopefully will be outsourced in the near future. The compressor can then be
used to provide the air service (60psi, 90 psi)
e.
Ms. Leslie
Farmer and Mr. Bob Gates both reported their efforts in securing first aid
supplies for the first aid boxes along the trail and the fact that their
effort is continuing.
f.
As a matter of
information, Trail Manager Herlon Pierce reported that all ads for the User
Assistance and Trail Route Map have been secured and that a printing of 6500
copies has been ordered. It is
also noted that a tagline recognizing the “Friends of the Longleaf Trace”
has been added to the bottom of the brochure.
g.
Trail Manager
Herlon Pierce discussed the budget for Friends, Fund 106 for fiscal year
ending September 30, 2005. Leslie
Farmer moved that the budget be approved and following a discussion, Bob
Jefcoat seconded. The motion was unanimously approved.
A copy of the budget is attached to the minutes hereto as Exhibit A
h.
As a matter of
information, Trail Manager Herlon Pierce reported that he has written a letter
(dated 8/22/04) from the Board of Directors relative to exit signs along I59
leading to the Gateway at Southern Miss. A response to this letter has not been received.
i.
Trail Manager
Herlon Pierce was reminded that Friends have recommended that water coolers be
installed at the Jackson Road & Epley Stations similar to those at the
newer stations along the Trace. Trail Manager Herlon Pierce reported that as
soon as he secures an estimate of cost, he will present this matter to the
Board of Directors.
j.
A conversation
was lead by Ms. Leslie Farmer, President Harrington and Elmer Beardshall
relative to the need for establishing an annual event to be sponsored by
Friends for the purpose of enhancing membership.
It was generally agreed that the events should be planned around food
that could be donated. Mr. Bob
Gates agreed to assist with securing donated food.
Further information will be brought to the October meeting and further
planning will be made.
k.
Trail Manager
Herlon Pierce was requested to report on the progress of the Jerry Ryan
Memorial Facility. He reported
that a grant request for $80,000 has been made to the State Department of
Wildlife, Fisheries and Parks to construct a 30’x40’ Pavilion with support
facilities for event staging, an exercise warm-up area, and a children’s
playground. The Jerry Ryan
Memorial Area will feature an arbor type walkway from near the Gateway
Building through the area and to the Southern Miss Station. Mr. Pierce further
reported that details for these plans have not been released due to the fact
that cost estimates have not been made and that funds for the construction of
the facility is limited to approximately $100,000.
As further information is made available, Friends will be advised.
l.
Gateway Manager
Bill Powe reported that the National Recreation Trails (NRT News and
Resources) has challenged national recreation trails to a photo contest, art
exhibit on your trail, trail advocate award, and trail worker award.
Mr. Powe requested that Mr. Beardshall post on the website a challenge
for photos to be submitted with the local winner photos being displayed in the
Gateway. He reported that the art department of the University of Southern
Miss is willing to provide art for the Art
on the Trail challenge. It
was concluded that approximately 5 pieces of art would be adequate, with those
pieces being located between the Gateway and the tunnel.
Mr. Powe also reported that a recommendation for the trail advocate
award and the trail worker award will come from the Friends organization.
m.
A discussion
was held relative to the possibility of provided painted metal maps of the
Longleaf Trace in kiosks at each of the trace trailheads at Hattiesburg,
Sumrall, Bassfield and Prentiss. A discussion was held relative to sponsors
and or the sale of advertisements to procure these signs. At the October
meeting a further discussion will be held.
n.
A discussion
was held relative to supporting/sponsoring an annual event on the anniversary
of the Jerry Ryan Memorial Ride. A
further discussion & planning will be held in the October meeting.
IV. Adjournment At
7:30 the meeting was adjourned by general consent and acclamation.
FRIENDS
OF THE LONGLEAF TRACE
Minutes
Regular
Monthly Meeting
October
4, 2004
The
regularly scheduled meeting of the “Friends of the Longleaf Trace” was
called to order by the President, Micky Harrington, at approximately 6:15pm
on Monday, October 4, 2004, in Hattiesburg, MS in the Longleaf Room of the
Gateway at Southern Miss Building located at 2895 West 4th St. at
which time the following members were present:
Micky
Harrington, President
Nancy Munn
Bob Gates
Elmer
Beardshall, Secretary
Herlon Pierce
Ed
Crockett
Butch Sims
Suzanne Sims
Guests:
No guests present
Resource
providers present:
Herlon
Pierce
I.
Approval
of Minutes:
A copy of the minutes of the September 14, 2004 meeting of Friends of
the Longleaf Trace was posted on the Trace web-site, and a copy handed out
to those present. By acclamation, the minutes of the September 14, 20004
meeting were approved.
II.
Recognition
of new members or guests- Butch
& Suzanne Sims were recognized and welcomed as new members by President
Harrington and were asked to be participants of the regular monthly meeting
of Friends of the Longleaf Trace if at all possible.
III.
Business
a.
As
a matter of information, Trail Manager Herlon Pierce reported that the
donation box has not been installed awaiting the development of the Friends
of the Longleaf Trace logo for use on the donations box.
b.
As
a matter of information, Bob Gates, on behalf of the University Marketing
and/or Public Relations department presented some new ideas for the Friends
logo. Following a discussion,
it was agreed that during the September meeting, a logo was agreed to with
minor revisions and Sarah will be asked to do that which was agreed in the
September meeting and bring back the logo suggestion in the November
meeting.
c.
Trail
Manager Herlon Pierce reported that the air compressor is continuing in use
with the Gateway Bicycle Rentals and will be installed to provide user air
service when the Gateway Bike rentals are outsourced.
d.
There
was no new report on the effort to secure first-aid supplies for the
first-aid boxes along the trail.
e.
As
a matter of information, Trail Manager Herlon Pierce reported that the new
User Assistance and Trail Route Map has been printed with the tagline “This
brochure is made possible by Friends of the Longleaf Trace” and each
member present has been provided with a copy of the new brochure.
f.
As
a matter of information, Trail Manager Herlon Pierce reported that he is
continuing to wait on a response from MDOT relative to exit signs along I59
leading to the Gateway at Southern Miss.
g.
Trail
Manager Herlon Pierce reported that he has received cost estimates($342
each) for the water coolers at Jackson Rd. and Epley stations to match those
currently located at other stations along the trace. He also reported that
he does not expect that the Board of Directors would purchase the coolers in
view of the fact that the water fountains currently in place are relatively
new. A discussion was held relative to securing donations to purchase the
water coolers, and Mr. Butch Sims volunteered to make a donation to the
District in the amount of one of the coolers to be installed at the Jackson
Rd. Station. Mr. Pierce stated
that in view of the fact of Mr. Sims gracious donation , he would agree to
solicit donations for the cooler needed at the Epley Station and will
request the Board of Directors to approve their installation.
h.
The
matter of establishing an annual event to be sponsored by Friends for the
purpose of enhancing membership was brought up. Mr. Bob Gates suggested that a membership drive would likely
be successful by manning a registration table during weekends or during
events near the Gateway at Southern Miss soliciting membership. It was
agreed that Friends will start manning booths during known events in the
area of the Gateway.
i.
Mr.
Elmer Beardshall moved that friends of the Longleaf Trace assist with the
first Sunday group (an unorganized group who gather on the first Sunday of
each month to ride the trace from the Gateway to their own destination and
return) with the Jerry Ryan Memorial Ride on the fifth Sunday in October.
The motion was seconded by Nancy Munn and unanimously approved.
j.
Nancy
Munn requested that she be provided with 150 membership applications to be
distributed on the weekend of October 9 to a group activity at Kamper Park
in an effort to gain additional Friends memberships.
k.
Trail
Manager Herlon Pierce, made a brief report on the status of the Jerry Ryan
Memorial facility.
l.
Friend
Elmer Beardshall pointed out that the National Recreation Trail Challenge
for the year 2004 expired on August 13, 2004. Friend Elmer Beardshall moved
that the District nominate Trail Manager Herlon Pierce for the Trails public
service award for the year 2005 and James Moore for the Trail Advocacy Award
for the year 2005. The motion was seconded by Ed Crockett and unanimously
approved.
m.
Friend
Nancy Munn moved that Friends not pursue the photo contest as Friend Elmer
Beardshall reported that he has had no response to his challenge for photos
on the website. The motion was
seconded by Ed Crockett and unanimously approved.
n.
Trail
Manager Herlon Pierce was requested to report on progress on securing
painted metal maps of the Longleaf Trace to be installed in the kiosks at
each of the Trailheads in Hattiesburg, Bassfield, Sumrall and Prentiss.
Mr. Pierce reported that Sarah Moscript has asked him for information
relative to potential sponsors of these maps.
Mr. Pierce reported that he has had no new information since
providing the information that Sarah requested.
o.
Trail
Manager Herlon Pierce again solicited the support of Friends in
establishing/sponsoring an annual event on the anniversary of the Jerry Ryan
Memorial Ride and in memory of a true friend of the Longleaf Trace, Jerry
Ryan. A discussion was held
relative thereto and it was agreed that following this years memorial ride,
there will be an effort to establish an annual event centered around and
memorializing friend Jerry Ryan.
IV.
President
Harrington asked if there was any further new or old business, and there
being none, by acclamation the meeting was adjourned at 7:05.
FRIENDS
OF THE LONGLEAF TRACE
Minutes
Regular
Monthly Meeting
November
1, 2004
As
corrected Item lII Business, paragraph l, election of officers
The
regularly scheduled meeting of the “Friends of the Longleaf Trace” was
called to order by the President, Micky Harrington, at approximately 6:20pm
on Monday, November 1, 2004, in Hattiesburg, MS in the Longleaf Room of the
Gateway at Southern Miss Building located at 2895 West 4th St. at
which time the following members were present:
Micky
Harrington, President
Leslie Farmer, Vice President
Elmer Beardshall, Secretary
James Moore
Herlon Pierce
Guests:
No guests present
Resource
providers present:
Herlon
Pierce
Bill Powe
Sarah Moscript
I.
Approval of Minutes:
A copy of the minutes of the October 4, 2004 meeting of “Friends of
the Longleaf Trace” was posted on the Trace web-site, and a copy handed
out to those present. Friend Elmer Beardshall moved that the minutes of the
October 4, 2004 meeting be approved as presented.
The motion was seconded by Friend James Moore and was unanimously
approved.
II.
Recognition of new members or guests- There
were no new members present, however, it was acknowledged that new members
have been gained since our last meeting. Friends membership now totals 75.
III.
Business
a.
As a matter
of information, Trail Manager Herlon Pierce reported that the donation box
has not been installed awaiting the development of the Friends of the
Longleaf Trace logo for use on the donations box.
b.
As a matter
of information, Gateway Manager Bill Powe and assistant Sarah Moscript
presented a new draft for the Friends logo.
It was agreed that the logo is to be modified to include the word
Longleaf along with Trace and further agreed by acclamation that the
modified logo will be approved by a quorum of those present in this meeting
and further authorized the necessary printing of the logo after its
approval.
c.
Trail Manager
Herlon Pierce reported that the air compressor is continuing in use with the
Gateway Bicycle Rentals and will be installed to provide user air service
when the Gateway Bike rentals are outsourced.
d.
Friend Leslie
Farmer discussed first aid supplies for the first aid boxes along the trail,
however, no conclusions were reached.
e.
As a matter
of information, Trail Manager Herlon Pierce reported that he is continuing
to wait on a response from MDOT relative to exit signs along I59 leading to
the Gateway at Southern Miss.
f.
Trail Manager
Herlon Pierce reported that the board of directors has approved the purchase
and installation of water coolers at the Jackson Rd and Epley Stations to
match those currently located at other stations along the Trace subject to
Mr. Butch Sims purchasing one of the coolers at a cost of $342 and subject
to Trail Manager Herlon Pierce soliciting other donations for the additional
cooler with or without success.
g.
Friend Elmer
Beardshall reported that the First Sunday Group did in fact host the Jerry
Ryan Memorial Ride on the fifth Sunday in October with success. At least two
new members of “Friends” were gained from the group.
It was also reported that an effort will be made for next year’s
Jerry Ryan Memorial Ride to be an invitational ride in memory of Mr. Jerry
Ryan as an annual event on the Trace.
h.
Trail Manager
Herlon Pierce was asked to make a report on the status of the Jerry Ryan
Memorial Facility and he reported that there is no new information available
to his knowledge that has not previously been reported.
i.
Friend Elmer
Beardshall reported that some photographs have been received as a result of
a previous call for photos. Mr.
Beardshall reported that these photos will be retained as a part of the
website and carried forward for next year’s American Trails photo contest.
j.
Resource
provider Sarah Moscript reported
that a packet is being put together for the sale of advertisements for the
purchase of painted metal trail route maps and rules and regulations at an
estimated cost of $250.00 each for the trail heads at Hattiesburg,
Bassfield, Sumrall and Prentiss. Friend Leslie Farmer stated that Francis
Farmer Photography will purchase the metal painted sign with the rules and
regulation for the Hattiesburg Kiosk at a total donation of $250.00.
k.
Trail Manager
Herlon Pierce reported that the administrative office of the Longleaf Trace
has recently been working on a Call for Communities Benefits Projects
by the Mississippi Department of Transportation for hopeful
publication in a United States Department of Transportation publication.
Included with the packet of information is a proposed letter from “Friends
of the Longleaf Trace” to be signed by President Micky Harrington.
The letter was read to those present and Leslie Farmer moved that the
letter be approved and Friend Elmer Beardshall seconded the motion and was
unanimously approved.
l.
Election of
officers was discussed and it was approved by acclamation to amend the
by-laws of “Friends of the Trace”, as adopted May 10, 2004, as follows:
Article
IV
OFFICERS: The officers of “Friends” shall be composed of a
president, a vice-president, and a secretary.
Officers shall be elected
annually at its regularly scheduled meeting in December of each year, and
shall assume office in January following such election.
Officers for the first year (2004) shall be elected in a
special called organizational meeting on May 10, 2004 and shall
immediately assume the election of the office.
IV.
President
Harrington asked if there was any further new or old business, and there
being none, by acclamation the meeting was adjourned at 7:15.
FRIENDS
OF THE LONGLEAF TRACE
Minutes
Regular
Monthly Meeting
December
6, 2004
The
regularly scheduled meeting of the “Friends of the Longleaf Trace” was
called to order by the President, Micky Harrington, at approximately 6:00pm
on Monday, December 6, 2004, in Hattiesburg, MS in the Longleaf Room of the
Gateway at Southern Miss Building located at 2895 West 4th St. at
which time the following members were present:
Micky
Harrington, President
Francis Farmer
Suzanne Sims
Elmer Beardshall, Secretary
Nancy Munn
Harry Halliwell
Bob
Gates
Tina Jackson
Ed Crockett
Guests:
No guests present
Resource
providers present:
Bill
Powe
Sarah Moscript
I.
Approval of Minutes:
A copy of the minutes of the November 1, 2004 meeting of “Friends
of the Longleaf Trace” was posted on the Trace web site, and a copy handed
out to those present. Friend Elmer Beardshall moved that the minutes of the
November 1, 2004 meeting be approved as presented.
The motion was seconded by Friend Francis Farmer and was unanimously
approved.
II.
Recognition of new members or guests- There
were no new members present, however, it was acknowledged that new members
have been gained since our last meeting. Friends membership now totals 87.
III.
Business
a.
Gateway
Manager Bill Powe and assistant Sarah Moscript presented a new draft for the
Friends logo. It was approved
by acclamation with the reservation that the trees be changed to green
b.
As a matter
of information, President Micky Herrington said that the revised bridge
signs had been received and posted, and that one had since been stolen. It
was discussed and approved by acclamation that the Friends recommend that
“ No stopping on bridge” be painted on the bridge abutment.
c.
Friend Harry
Halliwell suggested that the mile markers be moved to reflect actual mileage
from the Gateway to simplify mile calculations for persons entering the
Trace from the Gateway. It was pointed out that hopefully the Trace will be
extended to downtown, and that the change would do nothing to help those
accessing the Trace from other access points.
d.
As a matter
of information, Gateway Manager Bill Powe reported on the November 13th
Birthday Challenge. 55 persons participated in the Challenge at the Gateway,
and over 300 at Prentiss. 30+ recumbents rode from Prentiss. A bike was
awarded to a recumbent entrant by RideSouth. The recipient donated the
bicycle back to the Birthday Challenge, and a raffle is being held to raise
money for next year’s event. Lee Mc Call has been selected chairperson for
the 2005 Birthday Challenge.
e.
As a matter
of information, Gateway Manager Bill Powe reported that the USM Adventure
Club is planning a camping trip on the Trace, starting at the Gateway,
riding to Carson, camping overnight, and returning to the Gateway.
f.
Friend
Suzanne Sims asked if the Trace was ready to accept the sponsor check from
Mr. Butch Sims for purchase and installation of a water cooler at the
Jackson Road Station, and Gateway Manager Bill Powe stated he thought so and
would confirm that and let her know as soon as possible. [As a matter of
information, Trail Manager Herlon Pierce later confirmed Bills' statement,
and reported that an additional sponsor has been procured for the water
cooler at the Epley Station, and a check in the amount of $300 has been
received. District maintenance crews will install the coolers at both Epley
and Jackson Rd by early spring].
g.
The floor was
opened for nomination of officers for 2005. After some discussion the
following slate was selected and approved by acclamation:
President - Mickey Herrington (temporary, till a permanent
candidate can be found)
Vice President – Harry Halliwell
Secretary – Leslie Farmer
.
IV.
President
Harrington asked if there was any further new or old business, and there
being none, by acclamation the meeting was adjourned at 6:55.